Meeting Minutes of the November 14, 2012 Board of Directors Meeting

SCHEDULES AND AGENDAS FOR WEDNESDAY, NOVEMBER 14, 2012

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, NOVEMBER 14, 2012

Conference Rooms A and B
Washington Dulles International Airport

8:00 a.m. Nominations Committee Meeting¹
(Materials in Tab A)

I.	Recommendation on Candidates for Officers		Tab A-1
	Chairman Crawford

8:15 a.m. Audit – Legal Committee Meeting (Materials in Tab B)
I.	Recommendation to Increase Audit Transparency		Tab B-1
	Valerie Holt

RECESS
8:30 a.m. Special Joint Finance and Dulles Corridor Committee Meeting (Materials in Tab C)
I.	Recommendation Paper on the Adoption of Amendment to the Regulation		Tab C-1
	Establishing Toll Rates on the Dulles Toll Road
	Andy Rountree
	Phil Sunderland
	Jim Taylor Mercator Advisors, LLC

9:00 a.m. Annual Board of Directors Meeting (Materials in Tab D)
I.	Election of Chairman, Vice Chairman, and Secretary
II.	Minutes of the October 17, 2012 Board of Directors Meeting		Tab D-1

III.	Committee Reports		Tab D-2
	Audit – Legal Committee Business Administration Committee Dulles Corridor Committee Finance Committee Nominations Committee Special Joint Finance and Dulles Corridor Committee

IV.	Information Items
	President's Report Executive Vice President's Report		Oral Tab D-3

IV.	New Business
	Recommendation to Approve 2013 Medical and Dental Insurance Programs with Proposed Premium Rates Recommendation to Award Staffing Services Contract for the Dulles Toll Road Recommendation on the Adoption of Amendment to the Regulation Establishing Toll Rates on the Dulles Toll Road Recommendation to Increase Audit Transparency Recommendation to Authorize the Audit – Legal Committee to Review and Issue Final Decision on Protest Relating to the Contract for the Marketing, Leasing and Management of the Food Service and Retail Concessions at both Airports		Tab D-4 Tab D-5 Tab D-6 Tab D-7 Tab D-8

VI.	Unfinished Business

VII.	Other Business & Adjournment

10:00 a.m. Finance Committee Meeting (Materials in Tab E)
I.	Recommended 2013 Budget		Tab E-1
	Andy Rountree
	Rita Alston

II.	Recommendation to Approve the Proposed Authorizing Extension and Substitution of Letters of Credit and Direct Purchase of Bonds for Airport System Revenue Variable Rate Bonds, Series 2003D, Series 2009D, Series 2010C and Series 2010D		Tab E-2
	Andy Rountree
	Guy Nagahama Jefferies

III.	Recommendation to Approve the Proposed Resolution Authorizing Issuance of Full Funding Grant Agreement Notes, Series 2012		Tab E-3
	Andy Rountree
	Jim Taylor Mercator Advisors, LLC

IV.	Quarterly Investment Committee Report		Tab E-4
	Mark Adams
	Nancy Edwards
	Andy Rountree

V.	Budget Reprogrammings for the Third Quarter of 2012		Tab E-5
	Andy Rountree
	Rita Alston

VI.	Financial Advisors’ Report – Aviation Enterprise		Tab E-6
	Guy Nagahama Jefferies
	Andy Rountree
VII.	Financial Advisors’ Report – Dulles Corridor Enterprise		Tab E-7
	Doreen Frasca	Frasca & Associates, LLC
	Bryan Grote	Mercator Advisors, LLC
	Andy Rountree
VIII.	October 2012 Financial Report – Aviation Enterprise		Tab E-8
	Andy Rountree
	Mark Tune
11:00 a.m. Dulles Corridor Committee Meeting (Materials in Tab F)
I.	Dulles Corridor Metrorail Project Monthly Cost Summary and Project Update –Phase 1		Tab F-1
	Frank Holly
	Pat Nowakowski
II.	October 2012 Financial Report – Dulles Corridor Enterprise		Tab F-2
	Mark Adams
	Mark Tune

11:15 a.m. Business Administration Committee Meeting (Materials in Tab G)
I.	Small Business Contracting Summary		Tab G-1
	Steve Baker
	Richard Gordon

II.	Reappointment of the Employee Relations Council		Tab G-2
	Janice Borneman-Eckels
	Robin Wade
III.	Recommendation to Award a Contract for Radio Network Technical Support Services		Tab G-3
	Syed Ali
IV.	Recommendation to Execute Agreement with JetBlue Airways for Facility Improvements at Reagan National		Tab G-4
	Paul Malandrino
12:00 p.m. Audit – Legal Committee Meeting (reconvened) (Materials in Tab B)
I.	Calendar Year 2012 Financial Statement Auditors’ Pre-Audit Discussion		Tab B-2
	Kelly Thornton PricewaterhouseCoopers

II.	Calendar Year 2013 Risk Assessment and Audit Plan		Tab B-3
	Valerie Holt
III.	Report on Overhead Rate Reviews		Tab B-4
	Valerie Holt
IV.	Status Update on Plans to Enhance Internal Controls		Tab B-5
	Andy Rountree
Executive Session 2
V.	Calendar Year 2012 Financial Statement Auditors’ Pre-Audit Discussion		Refer to Tab B-2
	Kelly Thornton PricewaterhouseCoopers

VI.	Consideration of Protest Relating to the Contract for the Marketing, Leasing and Management of the Food Service and Retail Concessions at both Airports		Provided Separately
	Phil Sunderland

Download the full Schedule and Agenda document. (PDF)

¹All meeting times are approximate. The meetings may begin earlier or later than the scheduled times..

²Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consider audit matters and the resolution regarding audit transparency scheduled to be adopted on November 14, 2012 and Section 3 (e) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to consult with the Airports Authority’s legal counsel or staff, and/or with consultants, regarding legal issues or matters affecting or involving the Airports Authority, including pending or potential litigation, pending or potential legislation and compliance with legal requirements.

Editorial Section(s)

Board of Directors