June 18 Board and Committee Meetings

Event Type

Start Date

Jun 18, 2014 - 08:00AM EDT

End Date

Jun 18, 2014 - 12:30PM EDT

SCHEDULES AND AGENDAS
FOR
WEDNESDAY, JUNE 18, 2014

Conference Rooms 1A/1B/1C

8:00 a.m. Risk Management Committee Meeting¹
Executive Session²
Tab 1	Management Letter - Financial Statements Audit (Year Ending December 31, 2013)
	Kelly Thornton	PricewaterhouseCoopers LLP
	Norman Graves	Bert Smith & Co.
Tab 2	Retirement Plans for Regular Employees and Police Officers and Firefighters (Year Ending December 31, 2013)
	Thomas Rey	CliftonLarsonAllen LLP
Tab 3	Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.
Regular Session (at approximately 8:30 a.m.)
Tab 4	General Aviation
	Valerie Holt
Tab 5	Parking Contractor
	Valerie Holt
Tab 6	Procurement Card Usage for Repair and Maintenance Activities at the Airports
	Valerie Holt
Tab 7	Taxicab Dispatch
	Valerie Holt
Tab 8	Sole Source Contracts
	Valerie Holt
Tab 9	Parking Contractor
	Valerie Holt
Tab 10	Report on Internal Controls and Compliance Activities and Accomplishments
	Jack Potter
	Julia Hodge
9:00 a.m. Human Resources Committee Meeting
Tab 11	Recommendation to Amend the Retirement Savings Plan
	Tony Vegliante
	Warren Reisig
Tab 12	Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans
	Tony Vegliante
	Tom Rand	PRM Consulting Group
9:45 a.m. Executive and Governance Committee Meeting
Tab 13	Approval of the Revisions to the Code of Ethics for Employees
	Phil Sunderland
	Naomi Klaus
10:00 a.m. Board of Directors Meeting
Tab 14	Minutes of the May 21, 2014 Board of Directors Meeting
Tab 15	Committee Reports
	Tab 15.1 Business Administration Committee Tab 15.2 Dulles Corridor Committee (May 21 Committee Report presented on May 21 – Summary Minutes included) Tab 15.3 Finance Committee Tab 15.4 Human Resources Committee (May 21 Committee Report presented on May 21 – Summary Minutes included) Tab 15.5 Strategic Development Committee
Tab 16	Information Items
	Tab 16.1 President's Report (Oral) Tab 16.2 Executive Vice President's Report
Tab 17	New Business
	Tab 17.1 Recommendation for Approval of Easements to Dominion Virginia Power along Route 28 at Dulles International Tab 17.2 Recommendation to Amend the Retirement Savings Plan Tab 17.3 Recommendation to Award Contracts for Employee and Retiree Medical, Dental and Prescription Drug Plans Tab 17.4 Approval of the Revisions to the Code of Ethics for Employees
Tab 18	Unfinished Business (Oral)
Tab 19	Other Business & Adjournment (Oral)
10:45 a.m. Business Administration Committee Meeting
Regular Session
Tab 20	Report on 2014 – 2016 Disadvantaged Business Enterprise Goal for Federally-Assisted Design and Construction Contracts
	Steve Baker
	Richard Gordon
Tab 21	Information Paper on AeroTrain System Operations and Maintenance Support
	Chris Browne
Executive Session³
Tab 22	Discussion on AeroTrain System Operations and Maintenance Support (Oral)
	Chris Browne
11:30 A.m. Dulles Corridor Committee Meeting
Tab 23	Dulles Corridor Metrorail Project Monthly Cost and Schedule Update for Phases 1 and 2 (As of April 30, 2014)
	Ginger Evans
	Anne Field
12:00 p.m. Finance Committee Meeting
Tab 24	Financial Advisors’ Report – Aviation Enterprise
	Andy Rountree
	Guy Nagahama	Jefferies
Tab 25	May 2014 Financial Report – Aviation Enterprise
	Andy Rountree
	Chris Wedding
Tab 26	Financial Advisors’ Report – Dulles Corridor Enterprise
	Andy Rountree
	Doreen Frasca	Frasca & Associates, L.L.C
	Bryan Grote	Mercator Advisors LLC
Tab 27	May 2014 Financial Report – Dulles Corridor Enterprise
	Andy Rountree
	Chris Wedding
12:30 p.m. Strategic Development Committee Meeting
Tab 28	Air Service Development Report
	Mark Treadaway

Download the full Schedule and Agenda document. (PDF)

¹All meeting times are approximate. The meetings may begin earlier or later than the scheduled times.

² Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.

³Pursuant to Article IX, Section 3(g) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for matters that the professional standards applicable to financial statement auditors, when conducting a financial statement audit, require to be discussed in executive session, and for matters that involve proprietary or confidential information of vendors or of the Airports Authority.