9:00 a.m. Business Administration Committee Meeting
9:30 a.m. Finance Committee Meeting
10:00 a.m. Nominations Committee Meeting
10:15 a.m. Board of Directors Annual Meeting
11:00 a.m. Dulles Corridor Committee Meeting
11:30 a.m. Strategic Development Committee Meeting
12:00 p.m. Risk Management Committee Meeting
12:15 p.m. Executive and Governance Committee Meeting
12:30 p.m. Risk Management Committee Meeting (reconvened)
12:45 p.m. Executive and Governance Committee Meeting (reconvened)
SCHEDULES AND AGENDAS
FOR
WEDNESDAY, NOVEMBER 18, 2020
Virtual Meetings Using ZOOM Conferencing
Due to the COVID-19 Pandemic, and associated Executive Orders regarding public gatherings in the Commonwealth of Virginia issued by Governor Northam, the November 18, 2020 Board of Directors Annual and Committee Meetings of the Metropolitan Washington Airports Authority will be held as virtual meetings. Although the day’s meetings begin at 9:00 a.m. (and you will not be permitted to join until that time), you may access these meetings, as follows:
When: Wednesday, November 18 2020 8:30 AM-1:30 PM. Eastern Time (US & Canada)
Join from a PC, Mac, iPad, iPhone or Android device:
https://mwaa.zoom.us/j/86374388357?pwd=MkZBbXhsQmh1RWN0Mjl2ZnlFTGQ1QT09
Password: 531750
Or Telephone:
Dial:
USA 215 446 3649
USA 888 557 8511 (US Toll Free)
Conference code: 9920925
9:00 a.m. Business Administration Committee Meeting1
Tab 1 Approval of Summary Minutes of the October 21, 2020 Business Administration Committee Meeting
New Business
Tab 2 Recommendation to Approve Revised Resolution to Authorize the Award of Sole Source Contract for an Airline Passenger Data and Forecasting Subscription
Julia Hodge Vice President for Supply Chain Management
Informational Report
Tab 3 Quarterly Acquisition Report (Quarter Ended September 30, 2020)
Julia Hodge Vice President for Supply Chain Management
9:30 a.m. Finance Committee Meeting
Tab 4 Approval of Summary Minutes of the October 21, 2020 Finance Committee Meetings
New Business
Tab 5 Recommended 2021 Budget
Andy Rountree Vice President for Finance and Chief Financial Officer
George Kangha Budget Manager
Tab 6 Recommendation Regarding Selection of Financial Advisory Firms
Andy Rountree Vice President for Finance and Chief Financial Officer
Informational Reports
Tab 7 Financial Report – Aviation Enterprise – September 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
Chris Wedding Controller
Tab 8 Financial Report – Dulles Corridor Enterprise - October 2020
Andy Rountree Vice President for Finance and Chief Financial Officer
Chris Wedding Controller
Tab 9 Quarterly Report of the Investment Program for the Quarter Ended September 30, 2020
Andy Rountree President for Finance and Chief Financial Officer
Nancy Edwards Manager, Treasury Department
Tab 10 Financial Advisors’ Report – Aviation Enterprise
Andy Rountree Vice President for Finance and Chief Financial Officer
Ken Cushine Frasca & Associates, LLC
Tab 11 Financial Advisors’ Report – Dulles Corridor Enterprise
Andy Rountree Vice President for Finance and Chief Financial Officer
Jim Taylor Mercator Advisors LLC
10:00 a.m. Nominations Committee Meeting
Tab 12 Approval of Summary Minutes of the September 16, 2020 Nominations Committee Meeting
Tab 13 Report on Candidates for Officers (Oral)
David Speck Chairperson, Nominations Committee
10:15 a.m. Board of Directors Annual Meeting
Tab 14 Election of Chairperson, Vice Chairperson and Secretary (Oral)
Tab 15 Approval of Minutes of the October 21, 2020 Board of Directors Meeting
Tab 16 Committee Reports
16.1 Business Administration Committee (Oral)
16.2 Finance Committee (Oral)
16.3 Risk Management Committee (Oral)
Tab 17 Information Items
17.1 President’s Report (Oral)
17.2 Executive Vice President’s Report (Oral)
Tab 18 New Business
18.1 Recommendation to Award a Contract for Dell Information Technology Equipment and Software
18.2 Recommendation to Award a Sole Source Contract for Europay, MasterCard and Visa Credit Card Processing Services for Public Parking at Washington Dulles International and Ronald Reagan Washington National Airports
18.3 Recommendation to Approve Revised Resolution to Authorize the Award of a Sole Source Contract for an Airline Passenger Data and Forecasting Subscription
18.4 Recommendation Regarding Selection of Financial Advisory Firms
Tab 19 Unfinished Business (Oral)
Tab 20 Other Business & Adjournment (Oral)
11:00 a.m. Dulles Corridor Committee Meeting
Tab 21 Approval of Summary Minutes of the September 16, 2020 Dulles Corridor Committee Meeting
Informational Report
Tab 22 Dulles Corridor Metrorail Project Cost and Schedule Update for Phase 2 as of September 30, 2020
Charles Stark Vice President for Dulles Corridor Metrorail Project
11:30 a.m. Strategic Development Committee Meeting
Tab 23 Approval of Summary Minutes of the September 16, 2020 Strategic Development Committee Meeting
New Business
Tab 24 Pre-Solicitation Terms for the Architectural and Engineering Design Services for Rehabilitation of Airfield Pavements at Ronald Reagan Washington National Airport
Informational Reports
Tab 25 Ronald Reagan Washington National Airport Project Journey
Roger Natsuhara Vice President for Engineering
Richard Golinowski Vice President of Operations Support
12:00 p.m. Risk Management Committee Meeting
Regular Session
Tab 26 Approval of Summary Minutes of the October 21, 2020 Risk Management Committee Meeting
Informational Report
Tab 27 Recently-Completed Audit Report – Jacobs Program Management Support Services Contract Payments – Dulles Corridor Metrorail Project
Alan Davis Vice President for Audit
Jane Kee Manager, Audit
RECESS
12:15 p.m. Executive and Governance Committee Meeting
Regular Session
Tab 28 Audit of Travel and Business Expenses
Alan Davis Vice President for Audit
Marilou Parayaoan Audit Manager
RECESS
12:30 p.m. Risk Management Committee Meeting (reconvened)
Executive Session
Tab 29 Recently-Completed Audit Report – Jacobs Program Management Support Services Contract Payments – Dulles Corridor Metrorail Project2
Alan Davis Vice President for Audit
Jane Kee Manager, Audit
12:45 p.m. Executive and Governance Committee Meeting (reconvened)
Executive Session3
Tab 30 Personnel Matters
Tony Vegliante Vice President for Human Resources and Administrative Services
Peter Kennedy PRM Consulting Group
________________________________________________________________________
1All Committee Meeting times are approximate. The Committee Meetings may begin earlier or later than the scheduled times.
2Pursuant to Article IX, Section 3(c) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session to discuss existing or prospective contracts, business or legal relationships in order to protect proprietary or confidential information of the Airports Authority, any person or company; the financial interest of the Airports Authority; or the negotiating position of the Airports Authority.
3Pursuant to Article IX, Section 3(a) of the Airports Authority Bylaws which permits the Board and its Committees to move into executive session for personnel matters such as employment, appointment, assignment, promotion, demotion, performance appraisal, discipline, resignation, salaries and benefits, and interviews of Directors, officers, and employees of the Airports Authority, and applicants for the same.